Warrington District Camera Club - AGM
Committee Member Elections
Dear Visitor,On February 26th 2018, the club will be holding its’ Annual General Meeting (AGM) where we will provide a review of the year, and look ahead to the coming year. It’s also the time when the committee for the coming year will be elected.
As you may know, over recent years we brought in additional committee members to take up specific functions for the running of the club – essentially to try and share the workload. Sadly, during the course of the year, a number of committee members have stood down (or have announced an intention to stand down at the AGM) for personal reasons.
At the time, their duties were taken up by other committee members with a plan to review whether it would be feasible to continue without recruiting replacements. We were also in a position where a third of the club membership was on the committee, so it made sense to see if we could downsize.
Following the last few committee meetings, it has been agreed that there are sufficient committee member posts to meet the demands of the role, and therefore we will not be seeking to fill “vacancies”. Those posts are effectively redundant.
However, it is important to note that this still leaves 7 committee posts, and each will need to be filled at the AGM. All existing committee members in those roles are willing to stand again, however, an incumbent in position with a desire to be re-elected should not be a deterrent to new nominations.
Good governance dictates that we require 3 named committee posts. These are Chairman, Treasurer, and General Secretary. We have to notify the L&CPU annually who these are. The remainder of the posts we have created to address specific additional functions. These are currently, Competitions Secretary, Programme Secretary, Webmaster, and Club Archivist/Librarian. The roles that will be made redundant at the AGM are IT Support (rolled into Webmaster function), Publicity (will be jointly addressed by Chairman, Secretary and Webmaster), and Member’s Secretary (will be a function that all committee members will assist to fulfill).
Descriptions of the remaining 7 posts are available on the Club Website here.
These positions are currently held as follows
Chairman – Dave Edwardson
Treasurer (and Deputy Chairman) – Sean Constable
General Secretary – Helen Greenwood
Competitions Secretary – Ian Sprott
Programme Secretary – Bernard Booth
Club Archivist/Librarian – Kelvin Norton
Webmaster – Lawry Simm
The committee meet 6 times per year (every 2 months) on a Monday evening (slotted in the weeks between club nights). Each meeting is from 8pm – 10pm. The meeting reviews the club membership, financial position, plans the programme and addresses any other matters arising for the good running of the club.
If you can meet this commitment and would like to take on one of these roles on the committee, please complete the nomination form available here, with details of a proposer and seconder (i.e. someone that supports your nomination to the committee, and someone else that supports that nomination) by Saturday 17th February 2018.
Should there be multiple nominations for a single post, then there will be an open ballot at the AGM to elect one of the nominees. Should the vote be a tie, then the Chairman will have the casting vote. Should the tied vote be for the position of Chairman, then the Deputy Chairman will have the casting vote.